Senior Administrator (Fund)

Our client company is in the offshore sector looking to recruit a Senior Administrator (Fund) to join their team. The company provides a range of services from long-term strategic planning and investments to day-to-day advice and administration to over 250 families of substantial wealth. The Group employs over 500 people in 11 offices across 8 geographies.

Working Relationships

This role will involve close and regular interaction with Relationship Directors / Managers, Accountants within the Family Office department and the other departments.

Main Duties Include:

• Assisting with the incorporation/set up of new companies and with Fund structures.
• Dealing with regulators in the course of the incorporation or re-domiciliation process.
• Assist internal stakeholders on ad-hoc client requests and group project as they arise.
• Contribute to continuous improvement of processes and procedures.
• Prepare and arrange signature of all documents required for the transfer of the administration of entities between different offices, liaise with all relevant departments in respect of such transfers.
• Administration of own portfolio of entities where necessary. Such administration to include:
  o Termination/ strike off/ liquidation of fund structure, companies and foundations in any      jurisdiction.
  o Assist with transfers in/out of entities from/to other administrators.
  o Drafting of: Documentation / Resolutions / Loan Agreements / Powers of Attorney / Facility      Documentation / Property transaction documents / Letters to third parties.
  o Assisting in client meeting preparations and assistance on general matters arising.
• Respond to requests for execution of transactions or provision of information and clarification.
• Respond to requests from Accounting and Compliance departments for information and clarification about accounts or related administrative issues.
• Periodic reviews of companies are prepared to ensure proper governance.
• Ensure that internal company data base system contains accurate and up to date client information.
• Provide general administrative support and assistance.
• Providing absence cover.
• Assist Team Leader and Managers on ad-hoc client requests.
• Provide assistance to the Team Leader in case of holiday and sickness.
• Any other ad-hoc duties that may be required from time to time.

Qualifications And Experience

• Has an equivalent degree / professional qualification like ICSA (Institute of Chartered Secretaries and Administrations).
• Has a minimum of 5 years practical experience in the offshore financial services industry.

Skills

• Advanced Word and Microsoft Excel skills.
• English at a business level (min. C1).
• A good working knowledge of funds structuring – preferably in the international financial services market.
• Solid administration experience built up within similar high net worth clients environment.
• Excellent interpersonal and communication skills with the ability and maturity to deal effectively with all levels of staff and management within the Group.
• A strong client care / service orientation.

Competencies And Behaviours

• Supports and works towards team goals
• Schedule and manage workload effectively
• Communicates in a clear and relevant manner
• Delivers excellent client service
• Delivers work of a high standard, output is accurate and error free
• Takes a proactive approach and works on own initiative where possible