Senior Administrator (Fund)

Administration @Grayson Talent

Job Description

Our client company is in the offshore sector looking to recruit a Senior Administrator (Fund) to join their team. The company provides a range of services from long-term strategic planning and investments to day-to-day advice and administration to over 250 families of substantial wealth. The Group employs over 500 people in 11 offices across 8 geographies.

Working Relationships

This role will involve close and regular interaction with Relationship Directors / Managers, Accountants within the Family Office department and the other departments.

Main Duties Include:

  • Assisting with the incorporation/set up of new companies and with Fund structures.
  • Dealing with regulators in the course of the incorporation or re-domiciliation process.
  • Assist internal stakeholders on ad-hoc client requests and group project as they arise.
  • Contribute to continuous improvement of processes and procedures.
  • Prepare and arrange signature of all documents required for the transfer of the administration of entities between different offices, liaise with all relevant departments in respect of such transfers.
  • Administration of own portfolio of entities where necessary. Such administration to include:
    o Termination/ strike off/ liquidation of fund structure, companies and foundations in any      jurisdiction.
    o Assist with transfers in/out of entities from/to other administrators.
    o Drafting of: Documentation / Resolutions / Loan Agreements / Powers of Attorney / Facility      Documentation / Property transaction documents / Letters to third parties.
    o Assisting in client meeting preparations and assistance on general matters arising.
  • Respond to requests for execution of transactions or provision of information and clarification.
  • Respond to requests from Accounting and Compliance departments for information and clarification about accounts or related administrative issues.
  • Periodic reviews of companies are prepared to ensure proper governance.
  • Ensure that internal company data base system contains accurate and up to date client information.
  • Provide general administrative support and assistance.
  • Providing absence cover.
  • Assist Team Leader and Managers on ad-hoc client requests.
  • Provide assistance to the Team Leader in case of holiday and sickness.
  • Any other ad-hoc duties that may be required from time to time.

Qualifications And Experience

  • Has an equivalent degree / professional qualification like ICSA (Institute of Chartered Secretaries and Administrations).
  • Has a minimum of 5 years practical experience in the offshore financial services industry.


  • Advanced Word and Microsoft Excel skills.
  • English at a business level (min. C1).
  • A good working knowledge of funds structuring – preferably in the international financial services market.
  • Solid administration experience built up within similar high net worth clients environment.
  • Excellent interpersonal and communication skills with the ability and maturity to deal effectively with all levels of staff and management within the Group.
  • A strong client care / service orientation.

Competencies And Behaviours

  • Supports and works towards team goals
  • Schedule and manage workload effectively
  • Communicates in a clear and relevant manner
  • Delivers excellent client service
  • Delivers work of a high standard, output is accurate and error free
  • Takes a proactive approach and works on own initiative where possible

Related Jobs